Tag: Office

Handwritten Email using Outlook

Handwritten Emails and Drawings using Outlook

In the latest Office Insider Fast build for Outlook (1907 Build 11727.20034), you now get the feature to create drawings or handwritten emails in Outlook using your finger or pen. This is great if you want to give your email a more personal touch or quickly create a drawing to explain something quickly. It works with touch, Pens (like the Surface Pen) or even with a mouse or trackpad.

The Outlook team mentions a couple of scenarios for this:

  • Insert a drawing canvas and start inking in an Outlook Email.
  • Insert a picture and ink directly on it with a stylus or Surface Pen
  • Play tic-tac-toe with a colleague and ink continuously on the same drawing canvas by replying back and forth.
  • Save your ink in drafts and reopen them to continue working.
  • Copy and paste ink and drawing canvases from other apps.
  • Use multiple drawing canvases in one email and draw in all of them.

Release notes

If you are running the Office Insider Fast builds on your machine, you can find the notes in “What’s New”.

Office Insider Release Notes Drawing in Outlook

How to enable drawing and handwritten emails in Outlook

If you want to use drawing in Outlook, the Draw tab is enabled by default on touch-enabled devices like the Microsoft Surface Pro. If you are not on a touch-enabled device, you can go to Customize Ribbon and select the Draw tab, to use a mouse or trackpad.

I hope this gives you a quick look at Ink in Outlook and how you can create handwritten emails and drawings within an email.  If you have questions, feel free to leave a comment.



Toms Workplace 2018

My Workplace 2018 – How does yours look like?

Last week I was browsing the web and I found a lot of cool looking home office setups. I realized it is quiet interesting to see how people workplaces look like. With that I want to give a quick look at my home office and my workplace setup. Secondly, I would like to share your setup as well. If you want to share yours write a blog, link it in the comments or show it on Twitter, what ever you like.

This is it, this is my workplace if I am not on the road.

  • My main machine today is the 15-inch Surface Book 2 attached to a Dell curved-ultrawide monitor (Dell UltraSharp 38 Monitor – U3818DW), which with Windows 10 and the Snap feature is absolutely great to use.
  • I also have a Surface Pro as a company work machine, which I use mostly on the road when I need a real mobile work machine. It has enough powerful to do serious work and still gives you a mobile work experience.
  • I am obviously using a lot of Surface accessories like the Surface Precision Mouse, the Surface Pen, the Surface Dial and the Microsoft Modern Keyboard.
  • I also use some wireless Bose Quiet Comfort 35 headphones, not only for travel but also in the home office
  • I like the Surface Pen on my Surface Pro to draw some quick stuff or take some notes in Onenote.


Surface Pen

Use the Surface Pen as remote for PowerPoint

As some of you may know, I am giving a lot of presentations using PowerPoint on my Surface Pro or my Surface Book.  And since I am using Surface devices, I also added a Surface Pen to my setup. I can draw on my screen in meetings or take notes. And the Surface Pen does to a great job inking, drawing and taking notes, especially when using Windows Ink on Windows 10.

A couple of weeks ago, I was presenting on the Microsoft Tech Summit Switzerland, and I realized that my USB clicker was empty. I could not find a battery replacement that quickly before my session started. Fortunately, I remember a new functionality Microsoft added a couple of weeks or months ago to PowerPoint and the Surface Pen. Since you can pair the Surface Pen with your computer to use some cool features in Windows 10, like starting apps by clicking the back of the Surface Pen, the Microsoft Office team took advantages of that.

Use the Surface Pen as a PowerPoint clicker

Surface Pen Bluetooth

To use the Surface Pen as a PowerPoint clicker, you need to pair it using Bluetooth. When you are running Microsoft PowerPoint in Presenter Mode, you can start using the Surface Pen as a PowerPoint Remote. You can use your Pen as a clicker or as a remote for PowerPoint. If you are doing a presentation and you want to jump to the next slide press the back of your pen once. If you want to jump back to the previous PowerPoint slide, just hold the button on the back of the Pen and PowerPoint will switch to the previous slide.

I know this is a pretty small feature, but it can turn out to be a very cool presentation saver!

If you want to know to set this up, just check the Microsoft Office support page: Use your digital pen as a slide-show clicker



FindTime for Outlook – Doodle for Business

Scheduling meetings can be a real pain you have to do calls, ask people and check calendars which can be a huge time effort. Lucky there are solutions like Doodle to schedule meetings and a lot of us are using Doodle in our personal life which is great, but it could be a lot better, especially if you are using it for business meetings. Microsoft released a Outlook solution for this a couple of months ago called FindTime for Outlook. But since not a lot of people seem to know about FindTime I decided to write a quick blog post about it.

FindTime is a Office Plugin for Outlook which allows you to schedule and plan meetings. To use FindTime just do the following steps:

  1. Install FindTime
  2. Restart Outlook and the Plugin will automatically appear (btw. Works with Outlook 2013, Outlook 2016, Outlook for Mac and Outlook on the Web)
  3. Compose a new email or reply to an existing email
  4. Click “New Meeting Poll” in the Message tab of the email. This will open a new poll and will automatically check if people in your organization are available or not, depending on there calendar. External people will just show up in grey.
    FindTime New Meeting Availability
  5. You also have different options from Online Meetings (using Skype for Business) or meetings in different locations. People will then get the link to vote for the meeting date. You also have different options like Notifications when someone votes, Auto scheduling of the meeting if everyone required has voted and more.
    FindTime Send Invite
  6. People can now vote on the FindTime website. People can also use preferred dates and can see how others have voted. You can schedule the meeting manual or you can set the option to auto schedule, this will automatically send the invites after everyone required for the meetings has voted.
    FindTime Meeting Voting

For me FindTime for Outlook is a huge time saver if you have to schedule meetings and appointments with other attendees. So make sure you have a look at it, the only thing your organization needs, is a Office 365 subscription.



Surface Hub Skype Meeting

My Microsoft Surface Hub Review

Last week we finally go our Microsoft Surface Hub for our itnetX office in Bern and I had the chance to do some testing. The Surface Hub is an interactive whiteboard developed by Microsoft ideally for business meetings. Before I get started let me show you the specs for the Surface Hub devices. Microsoft offers two models right now, a 84-inch model and a 55-inch model.

Microsoft Surface Hub

The Surface Hub 84” model is ideal for medium and large conference room and it allows three people to comfortably interact with the screen simultaneously. The 84” version has also a 4K resolution, an Intel i7 processor, 128GB SSD, 8GB of RAM and a NVIDIA Quadra K2200 graphics card. The Surface Hub 55” model is perfect for smaller conference rooms and in work environments where you’ll move your Surface Hub into different spaces. The 55” model comes with a Full HD resolution, an Intel i5 processor, 128GB SSD, 8GB of RAM and integrated Intel graphics.

Surface Hub Keyboard Surface Hub Pen

Both model feature a 100-point multi-touch display, 2 passive Infrared Presence Sensors, Ambient Light Sensors, 2 front-facing stereo speakers, 2 wide angle HD cameras, active pen support, Windows 10 and a wireless keyboard. To see the full specs of both devices check out the Microsoft Surface Hub website.

My first impression of the Surface Hub

Surface Hub Welcome Screen

My first impression was the Surface Hub looks great, it is perfect for every meeting room and it is very easy to use. The quality of the devices is, as usual for Microsoft Surface devices, really great and feels like a high quality premium device. When you come in come in the conference room use first see the big screen and showing the time, the next scheduled meetings and the most important apps like the whiteboard, wireless screen sharing.

Different Meeting Options

Surface Hub Startscreen

The Microsoft Surface Hub offers different meeting options. You can use it for in person meetings in the meeting room as a beamer replacement or wireless display for your notebook, as a whiteboard or use other apps like Office (Word, Excel, PowerPoint), Maps app or many more to come. The other thing the Surface Hub does very well is video conferencing using Skype for Business using the same apps and features.

The Surface Hub works perfectly with different deployment types

Perfect for in-person meetings

Surface Hub Whiteboard

If you are using the meeting room for a meeting with persons in the room, the multi touch screen and the apps are great. I really like the whiteboard app which allows you to draw diagrams and other stuff. A nice feature is that when you take on of the pens out of the holder it automatically open ups the whiteboard app and you can immediately start drawing. You can also use the screen as a display for your notebook as beamer replacement.

Surface Hub Screen Sharing

You can use the screen as a wireless display using Windows 10, Windows 8 or Windows 10 Mobile and of course the display also features cable input for DisplayPort, HDMI or VGA. If you use the wireless display connection in Windows 10 you can also allow input from the Surface Hub screen back to your Windows 10 computer. For example you project your screen to the Surface Hub to show a PowerPoint slide deck for example, you can stand up and touch the screen for the next slide or draw on the slide it self. By the way, connecting wirelessly is very fast, I used several different devices to connect with my Windows 10 devices using Miracast, like the Xbox One or the Microsoft Wireless Adapter, but none of the devices connected as fast as to the Surface Hub.

 

And of course this also works with other devices supporting Miracast like Windows 10 Mobile (especially cool with the Windows Continuum feature) and for example Android smartphones.

Skype for Business Video Conferencing

Surface Hub Skype for Business

The other great scenario is using the Microsoft Surface Hub for conference calls. You can join Skype for Business Meeting adding the Surface Hub device as a resource and it will automatically show the Skype for Business Meeting and you can join the meeting. You can also just invite other people using sending Skype for Business invites or using phone numbers to call them. You can also add the Surface Hub to an existing Skype for Business meeting or call your Surface Hub using a phone number. The two wide angle Full HD video cameras are great and show the whole meeting room. If there is a single attendee in the room the camera also focus on him and follows him instead of showing the whole room.

Surface Hub Wireless Display 1

The great thing here is that you again can use the same features and apps like the whiteboard, screen sharing and the apps. For example one scenario can be that several people sitting in the meeting room and one of the shares the screen to the Surface Hub, the Surface Hub is joined to a Skype for Business meeting with some remote attendees. The screen of the Surface Hub, showing the screen of the notebook of attendee in the meeting room is also shared with the Skype for Business remote attendees. Or you can see the screen sharing or presentation of remote attendees.

Surface Hub Call Skype User

The most important thing here is, that is very easy and simple to use and it just works as expected. It looks like we are getting now more Surface Hubs for all the different office locations, so we can do meetings between the office in Bern and Zürich.

Cleaning up a meeting

Surface Hub Cleanup

Now setting up a meeting or joining a meeting is really simple, and basically everything is possible. But what after the meeting is finished? You can very simple clean up your workspace and everything is gone, and no one can access your data.

Apps for the Surface Hub

Surface Hub Apps

As mentioned the Surface Hub comes with different apps like the whiteboard which lets you also do drawings, Office which lets you to use office documents like Word, Excel or PowerPoint and you also have the Maps app and the Microsoft Edge browser available. The Apps for the Surface Hub seem to be limited right now, but my guess is that Microsoft will soon enable the Windows Store to let you download and install apps on the Surface Hub. Microsoft has some example of apps on there Surface Hub website.

You can open Office documents from SharePoint, OneDrive, OneDrive for Business or SharePoint Online using Office 365 or connected USB devices directly from the Surface Hub, or you can share them from your notebook using screen sharing.

Overall Impression

The Surface Hub is an amazing device and we are very happy with the it, the device is great, works very easy and simple and it adds a lot of value to your meetings. If you ever have done a meeting using the Surface Hub you really want to have one for your self. If you have more question about the Surface Hub and his features and functionality just leave a comment.

 



Microsoft Lumia 950 XL

First Impressions of the new Microsoft Lumia 950 XL – Microsoft did not compromise

For the past year I was using the Nokia Lumia 930 and the Lumia 1520 and I was really waiting for a new Windows Phone flagship. Microsoft finally released the Lumia 950 and the Lumia 950 XL last week in several countries including Switzerland. I am one of the lucky few, who got one last Friday and had the chance to test it over the weekend.

Lumia 950 Lumia 950 XL

First of all I was using Windows 10 Mobile for a while on my Lumia 930 and the Lumia 1520, so there are not a lot of surprise for me here. I a really like Windows 10 Mobile, it still looks a lot like the first Windows Phone 7 and 8 versions but it looks a little bit cleaner and more mature. Especially the built-in apps like Mail, Calendar, People, Office and the MSN apps go a total redesign and a lot of new features.

Microsoft Lumia 950 XL and Surface Book

So here are some of my first impressions of the device:

First thing you notice the device feels and looks, like a lot of the recent Microsoft devices, a like a high quality premium device, and Microsoft did not compromise on features. You basically get everything you ever wanted in a device.

  • You get a amazing 5,7-Zoll-Quad-HD AMOLED ClearBlack Display (2560 x 1440 Pixel and 518 ppi) which just looks gorgeous.
  • You get one of the fastest mobile processors out there: the Snapdragon 810 Octa-Core 2,0 GHz. With that Windows 10 Mobile
  • One of the greatest thing about the Lumia Smartphones always were the cameras. Especially since the Lumia 1020 you always had a great camera. And with the Lumia 950 and the Lumia 950 XL you definitely get a perfect mobile phone camera. For me the camera of my mobile phone is very important since I take my mobile everywhere and take pictures with it. The camera of the Lumia 950 XL is just amazing, especially in difficult low light situations. If you are looking for a phone with an absolutely great camera you should definitely have a look at the latest Lumias. The main camera is a 20.0 MP, Auto focus with two-stage capture key, 6-lens optics, aperture: f/1.9, Backside-illuminated image sensor, PureView, True 16:9 sensor, Fast Focus, High resolution zoom and 4K Video support. For the front-facing camera you get a Full HD 5 MP wide angle camera with a aperture: f/2.4, perfect for selfies.
  • You get also the following features:
    • Glance Screen
    • Wireless charging
    • Fast charging
    • Replaceable battery (3340 mAh)
    • 32GB internal Memory
    • Micro-SD card support
    • 3GB of RAM
    • USB-C 3.1 connector
    • Great antenna technology
    • Dual SIM option
    • Ambient light sensor, Accelerometer, Proximity sensor, Barometer, Gyroscope, Magnetometer, SensorCore
    • Corning Gorilla Glass 4
    • Super sensitive touch display
    • Bluetooth 4.1
    • NFC: Pairing, Secure NFC for payment, Sharing, Tagging
    • WLAN IEEE 802.11 a/b/g/n/ac, MIMO, Wi-Fi call
    • Wi-Fi hotspot: Up to 8 Wi-Fi-enabled devices
    • AV connectors: 3.5 mm stereo headset connector, DisplayPort over USB-C
    • and a lot more…
  • You also get the full Microsoft Office suite with OneNote, Word, Excel and PowerPoint. Which is great especially if you are using it to edit your documents or present it to other on the go.

Microsoft Lumia 950 XL Windows Continuum 3

  • Windows 10 Continuum: One of the biggest new features of Windows 10 Mobile. Windows 10 Continuum let’s you connect your phone to a bigger screen and use it as a light Windows 10 desktop together with a keyboard and mouse. You can use Continuum using the Continuum dock or wireless. Unfortunately I don’t have Display Dock right now, so I could only test Continuum using the wireless connection using my Xbox One which worked great. You can also use the Microsoft Wireless Display Adapter to connect your phone and use it with Windows 10 Continuum. Right now Windows 10 Continuum only Windows 10 Universal apps, like Mail, Calendar, Photos, Office and others. If you think about this feature, this is something Windows 10 can really be unique and may replace a computer for some people and employees out there.

Microsoft Lumia 950 XL Windows Hello

  • Another very cool Windows 10 feature is Windows Hello. This is also included in the desktop version of the OS and it allows you to login using fingerprints, face recognition or in the case of the Lumia 950 or Lumia 950 XL Iris face recognition. You just have to press your the power on button and the camera try to recognize your iris, and if it can, it will log you in, without the need of a PIN or password.

I think, with the Lumia 950 XL, Microsoft didn’t compromise on anything here. Microsoft just built a phone with all the features people requested. I really like the phone, the new Windows 10 features like Continuum and especially the camera.

Here a picture of the Lumia 930, Lumia 950 and the Lumia 1520:

Lumia 930 950 1520

I also got the Microsoft Universal Foldable Keyboard which is a perfect companion to your Microsoft Lumia 950 with Windows 10 Continuum :

 

 

 

 



Windows 10 Task View

The best Windows 10 Features – Why you will love Windows 10

Since the first release of the Windows 10 Preview in the Insider program, I was using the Technical previews on my Surface Pro 3, and it is excellent how Microsoft is improving Windows 10 over the last several months based on research and feedback from the Windows Insider program.

In some days, on July 29, Microsoft will release Windows 10 to the public, and here are some reasons why you will love Windows 10:

Microsoft Edge

Microsoft Edge Browser

With Windows 10 Microsoft released a new browser called Microsoft Edge (before Project Spartan) which is amazingly fast and brings a lot of new features to the table such as Cortana Integration, Web notes which allow you basically draw your notes on websites and share them and Microsoft also promised to enable browser extensions. Secret: you can also switch from a Light Theme to a Dark Theme.

You can also check out the new edge insider preview here: Microsoft Edge Insider

Task View & Virtual Desktop

Windows 10 Task View

Most of the IT Pros reading this blog already knew about Task view in the previous version of Windows using WIN + TAB, but only a few other users did know about these features. Microsoft not only improved the Task view, but Microsoft also promoted it much better with an icon in the Taskbar.

In Windows 10 WIN + TAB does not only offer you Task View it also allows you to create and switch between Virtual Desktops. With Virtual Desktops, you can now finally create multiple workspaces on your PC, which should bring you the productivity boost you need. Secret: You can switch between different Desktops using the Shortcut: CTRL + WIN + ARROW (LEFT and RIGHT).

Hyper-V

Hyper-V vNext Runtime Memory Resize

Microsoft builds Hyper-V directly into the Windows Client since Windows 8. This is great if you want to run Virtual Machines on your Windows Client. Windows 10 Client Hyper-V brings you the excellent performance and features Windows Server 2016 Hyper-V will bring you. Of course, some features are only available in the server build of Hyper-V, but you get some great features such as Enhanced Session mode to copy & paste between your PC and your Virtual Machine. Secret: Windows 10 will allow you to run Hyper-V and use Connected Standby at the same time.