Scheduling meetings can be a real pain you have to do calls, ask people and check calendars which can be a huge time effort. Lucky there are solutions like Doodle to schedule meetings and a lot of us are using Doodle in our personal life which is great, but it could be a lot better, especially if you are using it for business meetings. Microsoft released a Outlook solution for this a couple of months ago called FindTime for Outlook. But since not a lot of people seem to know about FindTime I decided to write a quick blog post about it.
FindTime is a Office Plugin for Outlook which allows you to schedule and plan meetings. To use FindTime just do the following steps:
- Install FindTime
- Restart Outlook and the Plugin will automatically appear (btw. Works with Outlook 2013, Outlook 2016, Outlook for Mac and Outlook on the Web)
- Compose a new email or reply to an existing email
- Click “New Meeting Poll” in the Message tab of the email. This will open a new poll and will automatically check if people in your organization are available or not, depending on there calendar. External people will just show up in grey.
- You also have different options from Online Meetings (using Skype for Business) or meetings in different locations. People will then get the link to vote for the meeting date. You also have different options like Notifications when someone votes, Auto scheduling of the meeting if everyone required has voted and more.
- People can now vote on the FindTime website. People can also use preferred dates and can see how others have voted. You can schedule the meeting manual or you can set the option to auto schedule, this will automatically send the invites after everyone required for the meetings has voted.
For me FindTime for Outlook is a huge time saver if you have to schedule meetings and appointments with other attendees. So make sure you have a look at it, the only thing your organization needs, is a Office 365 subscription.