Tag: Office 365

encrypted messages in Outlook.com

Encrypt Mails in Outlook.com (or Hotmail)

This is pretty cool! If you are an Office 365 Home or Office 365 Personal subscriber, Outlook.com (formerly known as hotmail.com or live.com) now includes encryption features that let you share your confidential and personal information while ensuring that your email message stays encrypted and doesn’t leave Office 365. This is useful when you don’t trust the recipient’s email provider to be secure.

So what does encrypt mean:

As an Outlook.com user with either an Office 365 Home or Office 365 Personal subscription, you’ll see the following:

  • Encrypt: Your message stays encrypted and doesn’t leave Office 365. Recipients with Outlook.com and Office 365 accounts can download attachments without encryption from Outlook.com, the Outlook mobile app, or the Mail app in Windows 10. If you’re using a different email client or other email accounts, you can use a temporary passcode to download the attachments from the Office 365 Message Encryption portal.
  • Encrypt and Prevent Forwarding: Your message stays encrypted within Office 365 and can’t be copied or forwarded. Microsoft Office attachments such as Word, Excel or PowerPoint files remain encrypted even after they’re downloaded. Other attachments, such as PDF files or image files can be downloaded without encryption.

If you want to know more about Encryption of Outlook.com E-Mails, check out the this support Page: Learn about encrypted messages in Outlook.com



Veeam Backup for Microsoft Office 365

Veeam Backup for Microsoft Office 365

Some weeks ago Veeam announced Veeam Backup for Microsoft Office 365 and now you can finally download the Beta of it. To be honest with you the installation is brutally boring and simple, so I will only show you how you quickly can create a new backup job.

First create a new job

Veeam Backup for Microsoft Office 365 New Backup Job

Select a which mailboxes you want to backup

Veeam Backup for Microsoft Office 365 New Backup Job Select Mailboxes

configure schedule and retention and you are ready to go

Veeam Backup for Microsoft Office 365 New Backup Job Schedule

And guest what, with the Veeam Explorer for Microsoft Exchange, you can also restore mails from your Office 365 mailboxes.

Veeam Explorer for Microsoft Exchange

Check out the Veeam Backup for Microsoft Office 365 here.



FindTime for Outlook – Doodle for Business

Scheduling meetings can be a real pain you have to do calls, ask people and check calendars which can be a huge time effort. Lucky there are solutions like Doodle to schedule meetings and a lot of us are using Doodle in our personal life which is great, but it could be a lot better, especially if you are using it for business meetings. Microsoft released a Outlook solution for this a couple of months ago called FindTime for Outlook. But since not a lot of people seem to know about FindTime I decided to write a quick blog post about it.

FindTime is a Office Plugin for Outlook which allows you to schedule and plan meetings. To use FindTime just do the following steps:

  1. Install FindTime
  2. Restart Outlook and the Plugin will automatically appear (btw. Works with Outlook 2013, Outlook 2016, Outlook for Mac and Outlook on the Web)
  3. Compose a new email or reply to an existing email
  4. Click “New Meeting Poll” in the Message tab of the email. This will open a new poll and will automatically check if people in your organization are available or not, depending on there calendar. External people will just show up in grey.
    FindTime New Meeting Availability
  5. You also have different options from Online Meetings (using Skype for Business) or meetings in different locations. People will then get the link to vote for the meeting date. You also have different options like Notifications when someone votes, Auto scheduling of the meeting if everyone required has voted and more.
    FindTime Send Invite
  6. People can now vote on the FindTime website. People can also use preferred dates and can see how others have voted. You can schedule the meeting manual or you can set the option to auto schedule, this will automatically send the invites after everyone required for the meetings has voted.
    FindTime Meeting Voting

For me FindTime for Outlook is a huge time saver if you have to schedule meetings and appointments with other attendees. So make sure you have a look at it, the only thing your organization needs, is a Office 365 subscription.



Surface Hub Skype Meeting

My Microsoft Surface Hub Review

Last week we finally go our Microsoft Surface Hub for our itnetX office in Bern and I had the chance to do some testing. The Surface Hub is an interactive whiteboard developed by Microsoft ideally for business meetings. Before I get started let me show you the specs for the Surface Hub devices. Microsoft offers two models right now, a 84-inch model and a 55-inch model.

Microsoft Surface Hub

The Surface Hub 84” model is ideal for medium and large conference room and it allows three people to comfortably interact with the screen simultaneously. The 84” version has also a 4K resolution, an Intel i7 processor, 128GB SSD, 8GB of RAM and a NVIDIA Quadra K2200 graphics card. The Surface Hub 55” model is perfect for smaller conference rooms and in work environments where you’ll move your Surface Hub into different spaces. The 55” model comes with a Full HD resolution, an Intel i5 processor, 128GB SSD, 8GB of RAM and integrated Intel graphics.

Surface Hub Keyboard Surface Hub Pen

Both model feature a 100-point multi-touch display, 2 passive Infrared Presence Sensors, Ambient Light Sensors, 2 front-facing stereo speakers, 2 wide angle HD cameras, active pen support, Windows 10 and a wireless keyboard. To see the full specs of both devices check out the Microsoft Surface Hub website.

My first impression of the Surface Hub

Surface Hub Welcome Screen

My first impression was the Surface Hub looks great, it is perfect for every meeting room and it is very easy to use. The quality of the devices is, as usual for Microsoft Surface devices, really great and feels like a high quality premium device. When you come in come in the conference room use first see the big screen and showing the time, the next scheduled meetings and the most important apps like the whiteboard, wireless screen sharing.

Different Meeting Options

Surface Hub Startscreen

The Microsoft Surface Hub offers different meeting options. You can use it for in person meetings in the meeting room as a beamer replacement or wireless display for your notebook, as a whiteboard or use other apps like Office (Word, Excel, PowerPoint), Maps app or many more to come. The other thing the Surface Hub does very well is video conferencing using Skype for Business using the same apps and features.

The Surface Hub works perfectly with different deployment types

Perfect for in-person meetings

Surface Hub Whiteboard

If you are using the meeting room for a meeting with persons in the room, the multi touch screen and the apps are great. I really like the whiteboard app which allows you to draw diagrams and other stuff. A nice feature is that when you take on of the pens out of the holder it automatically open ups the whiteboard app and you can immediately start drawing. You can also use the screen as a display for your notebook as beamer replacement.

Surface Hub Screen Sharing

You can use the screen as a wireless display using Windows 10, Windows 8 or Windows 10 Mobile and of course the display also features cable input for DisplayPort, HDMI or VGA. If you use the wireless display connection in Windows 10 you can also allow input from the Surface Hub screen back to your Windows 10 computer. For example you project your screen to the Surface Hub to show a PowerPoint slide deck for example, you can stand up and touch the screen for the next slide or draw on the slide it self. By the way, connecting wirelessly is very fast, I used several different devices to connect with my Windows 10 devices using Miracast, like the Xbox One or the Microsoft Wireless Adapter, but none of the devices connected as fast as to the Surface Hub.

 

And of course this also works with other devices supporting Miracast like Windows 10 Mobile (especially cool with the Windows Continuum feature) and for example Android smartphones.

Skype for Business Video Conferencing

Surface Hub Skype for Business

The other great scenario is using the Microsoft Surface Hub for conference calls. You can join Skype for Business Meeting adding the Surface Hub device as a resource and it will automatically show the Skype for Business Meeting and you can join the meeting. You can also just invite other people using sending Skype for Business invites or using phone numbers to call them. You can also add the Surface Hub to an existing Skype for Business meeting or call your Surface Hub using a phone number. The two wide angle Full HD video cameras are great and show the whole meeting room. If there is a single attendee in the room the camera also focus on him and follows him instead of showing the whole room.

Surface Hub Wireless Display 1

The great thing here is that you again can use the same features and apps like the whiteboard, screen sharing and the apps. For example one scenario can be that several people sitting in the meeting room and one of the shares the screen to the Surface Hub, the Surface Hub is joined to a Skype for Business meeting with some remote attendees. The screen of the Surface Hub, showing the screen of the notebook of attendee in the meeting room is also shared with the Skype for Business remote attendees. Or you can see the screen sharing or presentation of remote attendees.

Surface Hub Call Skype User

The most important thing here is, that is very easy and simple to use and it just works as expected. It looks like we are getting now more Surface Hubs for all the different office locations, so we can do meetings between the office in Bern and Zürich.

Cleaning up a meeting

Surface Hub Cleanup

Now setting up a meeting or joining a meeting is really simple, and basically everything is possible. But what after the meeting is finished? You can very simple clean up your workspace and everything is gone, and no one can access your data.

Apps for the Surface Hub

Surface Hub Apps

As mentioned the Surface Hub comes with different apps like the whiteboard which lets you also do drawings, Office which lets you to use office documents like Word, Excel or PowerPoint and you also have the Maps app and the Microsoft Edge browser available. The Apps for the Surface Hub seem to be limited right now, but my guess is that Microsoft will soon enable the Windows Store to let you download and install apps on the Surface Hub. Microsoft has some example of apps on there Surface Hub website.

You can open Office documents from SharePoint, OneDrive, OneDrive for Business or SharePoint Online using Office 365 or connected USB devices directly from the Surface Hub, or you can share them from your notebook using screen sharing.

Overall Impression

The Surface Hub is an amazing device and we are very happy with the it, the device is great, works very easy and simple and it adds a lot of value to your meetings. If you ever have done a meeting using the Surface Hub you really want to have one for your self. If you have more question about the Surface Hub and his features and functionality just leave a comment.

 



ExpertsLive

Speaking at Experts Live 2015

I am proud to announce that I will speak at the Experts Live 2015 Conference in Ede. This is a great community event with a lot of great speakers and community members from all over the world. Experts Live 2015 will take place in Ede (Netherlands) on November 19th. Experts Live is one of the best conference you can visit if you want to learn about Microsoft Technologies. In 7 different Tracks, Azure, Office 365, Enterprise Mobility, Operations Management Suite, Azure Stack, Hyper-V and Windows, you can learn about the latest Microsoft Technology updates.

I will speak in the Hyper-V with some really great minds from the Hyper-V community such as Mike Ressler (MVP), Didier van Hoye (MVP), Aidan Finn (MVP), Carsten Rachfahl (MVP) and Jeff Woolsey (Microsoft Program Manager). My session will cover Nano Server and Windows Containers, two very big parts of the Windows Server 2016 wave.

There are also lot of other great session around other Microsoft topics, so make sure to register!

 



Windows 10 Task View

The best Windows 10 Features – Why you will love Windows 10

Since the first release of the Windows 10 Preview in the Insider program, I was using the Technical previews on my Surface Pro 3, and it is great how Microsoft is improving Windows 10 over the last several months based on research and feedback from the Windows Insider program.

In some days, at July 29, Microsoft will release Windows 10 to the public, and here are some reasons why you will love Windows 10:

Microsoft Edge

Microsoft Edge Browser

With Windows 10 Microsoft released a new browser called Microsoft Edge (before Project Spartan) which is amazing fast and brings a lot of new features to the table such as Cortana Integration, Web notes which allow you basically draw your notes on websites and share them and Microsoft also promised to allow browser extensions. Secret: you can also switch from a Light Theme to a Dark Theme.

Task View & Virtual Desktop

Windows 10 Task View

Most of the IT Pros reading this blog already knew about Task view in previous version of Windows using WIN + TAB, but only a few other users did know about this features. Microsoft not only improved the Task view, Microsoft also promoted it much better  with an icon in the Taskbar.

In Windows 10 WIN + TAB does not only offer you Task View it also allows you to create and switch between Virtual Desktops. With Virtual Desktops you can now finally create multiple workspaces on your PC, which should bring you the productivity boost you need. Secret: You can switch between different Desktops using the Shortcut: CTRL + WIN + ARROW (LEFT and RIGHT).

Hyper-V

Hyper-V vNext Runtime Memory Resize

Microsoft build Hyper-V directly into the Windows Client since Windows 8. This is great if you want to run Virtual Machines on your Windows Client. Windows 10 Client Hyper-V brings you the great performance and features Windows Server 2016 Hyper-V will bring you. Of course some features are only available in the server build of Hyper-V, but you get some great features such as Enhanced Session mode to copy & past between your PC and your Virtual Machine. Secret: Windows 10 will allow you to run Hyper-V and use Connected Standby at the same time.



MCSD Azure Solution Architect

MCSD: Azure Solutions Architect

Today I just passed the last Microsoft Azure exam for the MCSD: Azure Solutions Architect. Since I focus on Microsoft technology I always try to be certified in the specific areas where I am focused. With Public and Hybrid Cloud scenarios becoming more and more important, I started to work with Microsoft Azure and other Microsoft Cloud Services such as Office 365, so it made sense to learn more about the solutions and earn the certifications. For the Azure part, Microsoft has a certification called MCSD: Azure Solutions Architect which includes three different exam:

  • 70-532 (Developing Microsoft Azure Solutions)
  • 70-533 (Implementing Microsoft Azure Infrastructure Solutions)
  • 70-534 (Architecting Microsoft Azure Solutions)

I already go 70-533 at the beginning of this year, since this was the topic I was working with for quite some time. With Developer and DevOps scenarios becoming more and more important, I decided to prepare also for 70-532, which is focused on the Developer site of Azure, and the 70-534, which is an overall architecture exam. Bringing IT Pro and Developer skills together in this Cloud focused world, makes totally sense. IT Pros will have to learn some basic developer skills to make sure they can keep up with the fast moving cloud world. I am proud the be the second certified MCSD: Azure Solutions Architect within itnetX, after Marcel Zehner. This shows our strong focus, knowledge and commitment to the Microsoft Cloud Strategy. If you want to do the exams as well, here are some recommendations:

  • Get a Microsoft Azure Subscription and start playing and testing. Btw, this is something you should have done a while ago.
  • Learn PowerShell, well I have been saying this for years now, learn PowerShell and get some knowledge on that topic, even if it’s not Azure related.
  • Install Visual Studio. Yes you will need this in the future, not just for the exams.
  • Check out the Microsoft Certification page and learn about the exams and which skills are measured. Login to Azure and start working with these topics. To be honest, it doesn’t take a lot of time to build some demos.
  • Check out the Microsoft Virtual Academy (MVA) courses. Microsoft offers some great exam preparations and courses with several hours of video content, examples and preparation questions.
  • Check out the current Azure Portal and the new Preview Azure Portal.
  • Look out for some great blog posts with study guides for example from Keith Mayer, Anders Eide and Marius Sandbu.

With that you will not only pass the exams, you will also learn a lot about how things are going to work in the future.