Category: Office

Microsoft Teams Video Call

How to host Tech Workshops and Trainings online

I just got asked by one of my blog readers, who is a consultant and trainer, about what tools I use to give online tech workshops and trainings. I thought this would make a good blog post; that’s why I want to share with you how you can provide tech workshops and trainings online. This can obviously also be used in day to day collaboration and meetings.

How to give Workshops and Trainings online

In my previous job, I worked with a lot of customers and provided workshops and trainings. Here are some of the tools I used, and I am still using. I know that there are a lot more applications out there which can give you a great experience. Some of them are optimized for public streaming, others for collaboration. The same is true for my list; depending on the use-case, meeting, workshop, or content you have, maybe one tool is better than the other. So have a look at these tools and decided which one works best for your workshop or training. I also need to point out that you can use them not just as a standalone app, but also in combination with each other.

Microsoft Teams

The first tool which pops in mind and is the one I use the most is Microsoft Teams. Microsoft Teams is a fantastic collaboration tool. It lets you do a couple of things like meetings and video calls with screen sharing and PowerPoint presentations as well as included whiteboard experience. In addition to meetings and chats, you also get a rich collaboration space with teams and channels, which you can also use to share workshops and training material over time. You can provide an excellent experience for your customers and team members even after the workshop or training is done. There are many features in Microsoft Teams. The best thing is to check out the product page to see all the capabilities of Microsoft Teams. You can invite people outside of your organization as guest accounts to have a collaboration space.

Microsoft Teams Video Call

Microsoft Teams Video Call

I want to share two of the live chat and video experiences that you can use in Microsoft Teams for online meetings, trainings, and workshops.

Microsoft Teams Online Meetings – This is the experience most users probably are familiar with. With Microsoft Teams online meetings, you can host audio, video, and web conferences with anyone, and you get features such as scheduling assistance, meeting note-taking, screen sharing, meeting recording, and instant messaging.

Microsoft Teams Live Events – With Microsoft Teams live events you can broadcast video and meeting content to large online audiences. This can be inside and outside of your company. Live Events are meant for one-to-many communications where you are leading the interactions, and audience participation is primarily to view the content shared by you. Live events feature is excellent if you want to organize things like webinars. While the online meetings functionality has a chat, the live events comes with a Q&A feature, which makes it easy to keep track and answer questions.

If you want to learn more about how to present PowerPoint in Microsoft Teams, check out Sarah Lean’s blog post.

Microsoft Whiteboard

Another tool I use a lot is the Microsoft Whiteboard app, and I already wrote a blog post about why IT Pros should use the Microsoft Whiteboard app.

Microsoft Whiteboard

Microsoft Whiteboard

The Whiteboard app is a digital whiteboard that allows you to invite people online to collaborate in real-time. It also integrates into Microsoft Teams as well.

PowerPoint – Present Online and record Presentations

PowerPoint Present Online

PowerPoint Present Online

As mentioned before, you can use Microsoft Teams to share and present your PowerPoints. However, what a lot of people don’t know is that PowerPoint already has an integrated sharing feature. You can share and broadcast your PowerPoint presentation online directly within PowerPoint, without the need for an additional tool.

Present Online in PowerPoint

Present Online in PowerPoint

You can also record PowerPoint presentations and share them online later on.

Record Slide Show

Record Slide Show

 

Visual Studio Code Remote Share

When it comes to code, Visual Studio and Visual Studio Code (VS Code) offer you a feature called Visual Studio Live Share. Live Share allows you to share your code in real-time. You can collaborate and work with multiple people on the same code. New is that you can not only join using VS Code or Visual Studio, but you can now also join by just using a browser.

Invite people with Visual Studio Live Share:

Visual Studio Code Live Share

Visual Studio Code Live Share

Collaborate on the same file:

Sharing code online with VS Code Live Share

Sharing code online with VS Code Live Share

I hope this blog was helpful and gives you a couple of ideas on how you can provide workshops and trainings online as well as collaborating in real-time with people. Let me know if you have any questions in the comments. Thanks to Martin Dimovski, who gave me the idea of this blog post.



Home Office Setup 2020

My Home Office Setup 2020 – How does yours look like?

A couple of days ago, Microsoft and other companies recommended that people work from home (if they can) due to the Corona disease (COVID-19). Since I am part of a remote team, I work mostly from home when I am not traveling, and so let me share my home office setup 2020 with you. I did share my home office setup already in 2018 after we just moved. Since then, I have upgraded my home office with a couple of new things, which I believe make working from home even more productive and enjoyable.

This is it, this is my Home Office Setup in 2020

Here is a quick view at my desk setup:



Handwritten Email using Outlook

Handwritten Emails and Drawings using Outlook

In the latest Office Insider Fast build for Outlook (1907 Build 11727.20034), you now get the feature to create drawings or handwritten emails in Outlook using your finger or pen. This is great if you want to give your email a more personal touch or quickly create a drawing to explain something quickly. It works with touch, Pens (like the Surface Pen) or even with a mouse or trackpad.

The Outlook team mentions a couple of scenarios for this:

  • Insert a drawing canvas and start inking in an Outlook Email.
  • Insert a picture and ink directly on it with a stylus or Surface Pen
  • Play tic-tac-toe with a colleague and ink continuously on the same drawing canvas by replying back and forth.
  • Save your ink in drafts and reopen them to continue working.
  • Copy and paste ink and drawing canvases from other apps.
  • Use multiple drawing canvases in one email and draw in all of them.

Release notes

If you are running the Office Insider Fast builds on your machine, you can find the notes in “What’s New”.

Office Insider Release Notes Drawing in Outlook

How to enable drawing and handwritten emails in Outlook

If you want to use drawing in Outlook, the Draw tab is enabled by default on touch-enabled devices like the Microsoft Surface Pro. If you are not on a touch-enabled device, you can go to Customize Ribbon and select the Draw tab, to use a mouse or trackpad.

I hope this gives you a quick look at Ink in Outlook and how you can create handwritten emails and drawings within an email.  If you have questions, feel free to leave a comment.



Microsoft House Zürich

Microsoft House opened in Zürich

Microsoft Switzerland just announced the Microsoft “Pop-Up” House in Zürich. The Microsoft House in Zürich will offer different experiences to dive into the Microsoft world.

Over the next three months, the Microsoft House offers you the opportunity to visit events and workshops and experience our technologies, solutions and latest Surface devices. We look forward to talking to you about your business and what’s important for you and invite you to work with us in our 300 m2 co-working space.

The opening will take place on Monday, December 10th at 12.00 pm. The Microsoft House is located at Poststrasse 5, a few steps away from Paradeplatz, in Zurich.

The Microsoft House in Zürich offers:

  • A temporary Microsoft Store – To discover and buy the latest Microsoft Surface devices and accessories.
  • Experience – You can experience the latest technology like Microsoft Surface devices, HoloLens, Mixed Reality and even the dive into the world of artificial intelligence. Or just enjoying playing games on the latest Xbox One X and explore the history of Microsoft. You can also join workshops for things like Office 365 and more.
  • Open Workspace – There is even a 300m2 co-working pace which you can use.

Microsoft House Zürich Flyer

I will definitely step by and check it out!

 



Microsoft Whiteboard

IT Pros – Check out the Microsoft Whiteboard App

A couple of days ago Microsoft announced that the Microsoft Whiteboard App is now generally available (GA). Obviously this is not just an IT Pro app, it can be used by anyone running Windows 10. The Microsoft Whiteboard App is designed to help you collaborate with others in real time using inking and replace physical whiteboards. Microsoft Whiteboard allows you to share and invite others to collaborate on a whiteboard over the web. It is not only available as an app on Windows 10, it is also available on the Surface Hub.

I started to use the Microsoft Whiteboard app heavily. Instead of using OneNote to draw during presentations and workshops, I now use the Whiteboard App. It helps me quickly to draw some technical drawings and do my interactive workshops.

The Microsoft Whiteboard

Microsoft New Whiteboard

The Microsoft Whiteboard provides you an unlimited whiteboard canvas. You can use a pen, like the Surface Pen, or you can just use your fingers to draw and edit stuff. You have different digital pens and drawing tools available. Form here you just can get started with what every you want to draw, note or plan.

Insert things into the Whiteboard

Microsoft Whiteboard Insert Pictures

You can not only draw and write on the canvas, you can also add different type of files like Images from your PC, Bing or take a picture directly from the whiteboard. You can also add text notes, which you easily can move around.

Microsoft Whiteboard Ink to Shape

Microsoft Whiteboard Ink to Shape

If you want to have some extended features, you can open up the settings and you have some other cool options for inking. Ink to shape basically recognizes what type of shape you want to draw and does automatically convert to the right shape. Even cooler is the Ink to table feature, which lets you quickly draw a table. This makes it easy to draw and quickly get to where you want to go.

Whiteboard Sharing

Microsoft Whiteboard Sharing

I already mentioned that you use the whiteboard to collaborate. You have two ways of sharing it, you can invite people from your Office 365 or Microsoft Account, or you can just simply share a web sharing link, to allow others to join your whiteboard over the web. You will be able to see in real time what the others are drawing.

I hope this gives you a quick overview about the Microsoft Whiteboard app, let me know what you think. You can get the Microsoft Whiteboard from the Microsoft Store for free.



encrypted messages in Outlook.com

Encrypt Mails in Outlook.com (or Hotmail)

This is pretty cool! If you are an Office 365 Home or Office 365 Personal subscriber, Outlook.com (formerly known as hotmail.com or live.com) now includes encryption features that let you share your confidential and personal information while ensuring that your email message stays encrypted and doesn’t leave Office 365. This is useful when you don’t trust the recipient’s email provider to be secure.

So what does encrypt mean:

As an Outlook.com user with either an Office 365 Home or Office 365 Personal subscription, you’ll see the following:

  • Encrypt: Your message stays encrypted and doesn’t leave Office 365. Recipients with Outlook.com and Office 365 accounts can download attachments without encryption from Outlook.com, the Outlook mobile app, or the Mail app in Windows 10. If you’re using a different email client or other email accounts, you can use a temporary passcode to download the attachments from the Office 365 Message Encryption portal.
  • Encrypt and Prevent Forwarding: Your message stays encrypted within Office 365 and can’t be copied or forwarded. Microsoft Office attachments such as Word, Excel or PowerPoint files remain encrypted even after they’re downloaded. Other attachments, such as PDF files or image files can be downloaded without encryption.

If you want to know more about Encryption of Outlook.com E-Mails, check out the this support Page: Learn about encrypted messages in Outlook.com



What is in my Bag for Microsoft Ignite 2017

What’s in my bag for Microsoft Ignite 2017

In a couple of hours I will catch my flight to Orlando FL to the Microsoft Ignite 2017 conference. I am happy to join the itnetX team and be able to speak at the largest Microsoft Conference this year. I am really looking forward to it and meet other enthusiast around Microsoft Cloud solutions and of course meeting with members of the Microsoft Product Group.

I am already preparing and packing stuff for my two weeks trip to the United States. After Microsoft Ignite I will spend another week on the Microsoft Campus in Redmond (Okay, actually it is in Bellevue at the Azure Cloud Architect Bootcamp) so I have to pack enough stuff so I can pre productive for these two weeks and especially Microsoft Ignite.

What is in my Bag for Microsoft Ignite 2017

  • My main devices is of course my new Microsoft Surface Pro which I use as my 3-in-1 device, replacing my notebook, tablet and desktop using the Surface Docking Station. Of course it is running the latest Microsoft Windows 10 Insider Preview. Battery life I get is around 8 hours depending on what I am doing I get even some more. I will leave my Surface Book, which I was using for over a year and was my daily driver for a long time, back home. The Surface Pro is lighter much more portable, and especially at a huge conference like Microsoft Ignite, it helps to have a light devices to carry around.
  • The Surface Pen, well especially for conferences, workshops and trainings, I like to take handwritten notes or draw things to discuss ideas and solutions with people. The Surface Pen and OneNote are a must have for such events! (Quick Tip: Check out my blog post about Why OneNote is Awesome to learn some new OneNote skills)
  • As my day to day phone I use the Microsoft Lumia 950 XL (Yes sometimes I still use a Windows Phone) and the Samsung Galaxy S8+, which are the perfect devices for me with great cameras to take picture from the place I travel to and listen to music.
  • Even I like the track pad of the new Surface Pro Signature Type Cover I think I am more productive using a mouse. For that I got the new Microsoft Arc Mouse, Microsoft delivered together with the new 2017 Surface Pro. It follows the same line of design as the Microsoft Arc Touch Mouse and others, which are perfect for traveling. If you don’t need them, you can just click them, to turn the off.
  • The Bose Quiet Comfort 35 Audio Headphones and their Noise Cancelling feature are some real life savers. I like them especially when I travel and have some long flights. But I also like that they now support bluetooth, so I can connect wirelessly. I also use them for Skype and Skype for Business calls.
  • To get some extra power if needed, I also carry a Microsoft DC-34 portable power charger with a 9000 mAh battery
  • I am also carrying the Garmin Forerunner 325 which helps me tracks the steps I walk during Microsoft Ignite and the limited sleep I get during this event. Trust me, you will definitely walk a lot during that conference.
  • For presentations I got a Microsoft Mini-DisplayPort to HDMI and VGA adapter as well as the Microsoft Wireless Display Adapter which acts as a Miracast Receiver and is great for presentations.
  • I also carry a USB 3.0 drive, since you never know when you need to share some files, which might be to larger to share over the conference WiFi.
  •  I just use power adapter of the Microsoft Surface Pro which also has a USB port for charging the phone, speaker and other stuff.
  • Next to that, I will bring some cables, sunglasses and a bunch of other stuff you need during a conference.

Some other tips for the conference:

You are going to talk a lot, and the days will be back with a lot of information and discussions, so make sure you pack something light to carry your devices around or a comfortable backpack. Also make sure you stay hydrated during the day, not just during the evening events ;-)

By the way, check out my video interview with Marcel Zehner about my sessions at Microsoft Ignite during one of the itnetX X-Talk videos:

With that, hopefully see you at Microsoft Ignite 2017 in Orlando, and if you are there, contact me if you want to grab a coke, coffee or beer.